Privacy Notice


This privacy notice tells you what to expect when United Lodge Hotel collects personal information about you when you use unitedlodgehotel.com or if you report a fault, deliver maintenance works or produce project documentation whilst at the hotel. United Lodge Hotel is committed to protecting your personal information when you use our services. Whenever you provide such information we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (GDPR). Your information will be kept in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

What information will we collect about you?

When you use unitedlodgehotel.com or if you report a fault, deliver maintenance works or produce project documentation, we will collect the following information about you:

  • Name
  • Gender
  • Date of birth
  • Address
  • Email address
  • Phone number
  • Signature (if you report a fault, deliver maintenance works or produce project documentation)

United Lodge Hotel collects information about how you use unitedlodgehotel.com via our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify information a specific computer or other network device on the internet. For more, see our section on ‘cookies’ below.

How will United Lodge Hotel use the information it collects about me?

United Lodge Hotel will use your personal data for a number of purposes including the following:

  • To respond to feedback, queries and complaints that you submit through our survey.
  • To send you marketing communications about United Lodge Hotel products and services. We will only do this where you give us your clear consent to do so.
  • To provide our digital brand guidelines to you through our self-service portal.

The lawful justification for sending marketing communications about United Lodge Hotel products and services to you is that you have given clear consent for your personal data to be used for this specific purpose. You are always in control of your data. You can opt in or out of receiving marketing communications during the registration process for the United Lodge Hotel Email Newsletter. You can also unsubscribe from United Lodge Hotel marketing communications by clicking ‘Unsubscribe’ on the footer of a United Lodge Hotel marketing email.

The lawful justification for matching the data we collect with other data that we hold about you if you have used United Lodge Hotel products and services before is because we have a legitimate business interest for your personal data to be used for this specific purpose. This enables us to send you relevant and personalised content designed to make your journey smoother and more enjoyable. We have conducted an assessment to make sure that the benefits to you are equal to the benefits to us. You have the right to object to this processing which you can exercise by contacting [email protected] Please note that if you object, this may affect our ability to send personalised marketing communications to you.

Your information will be handled and used by our trusted third parties including the following recipients in order to deliver services provided on unitedlodgehotel.com:

  • United Lodge Hotel staff managing unitedlodgehotel.com and marketing communications
  • Competition providers and partners

We will keep your information within United Lodge Hotel and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.

Some of our trusted partners that we share your personal data with may need to transfer personal data overseas. As we are responsible for your personal data, we always ensure that your information remains protected and secure when being transferred.

How long will United Lodge Hotel keep my information?

Your personal details for marketing communications will be retained for a period of three years from the date of your last interaction with the marketing communication (i.e. opening an email or clicking on a link within the email) at which point all of your personal details is removed from our systems.

Where you tell us that you no longer wish to receive marketing messages about United Lodge Hotel products and services, we will keep this information about you until you tell us otherwise. This is to ensure that we don’t send you any further marketing communications in error.

What rights do I have over my personal data?

Under the General Data Protection Regulation, you have the right to:

  • Access your personal data by making a subject access request
  • Rectification, erasure or restriction of your information where this is justified
  • Object to the processing of your information where this is justified
  • Data portability

Privacy & Cookies

Cookies are small text files which are stored on your computer when you visit certain web pages. At United Lodge Hotel, we use cookies to understand how our sites are used which helps us to improve your overall online experience. Some of the cookies we use are necessary for some of our sites to work whilst other cookies are used to provide tailored advertising by trusted third parties. To find out more about cookies, visit www.aboutcookies.org

The different types of cookies we use

United Lodge Hotel uses the following categories of cookies on our websites:

Strictly necessary – These cookies are essential for certain features of our websites to work for example when you make payments for car parking. These cookies do not record identifiable personal information and we do not need your consent to place these cookies on your device. Without these cookies some services you have asked for cannot be provided.

Performance – These cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our adverts are. In some case we use trusted third parties to collect this information for us which may include recording your use of our websites but they only use the information for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device.

Functionality – These cookies are used to provide services or remember settings to enhance your visit for example text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.

Managing cookies – If you’d prefer to restrict, block or delete cookies from United Lodge Hotel or any other website, you can use your browser to do this. Each browser is different, so check the ‘Help’ menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies we cannot guarantee the performance of our websites and some features may not work as expected.

Links to other websites – This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We will keep this privacy notice under regular review and we will place any updates here. At the start of this privacy notice, we will tell you when it was last updated.

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